UNIVERSITY
OF GHANA
OFFICE OF THE DEAN OF STUDENT AFFAIRS
FROM THE DEAN'S DESK
VOL 3 APRIL, 2012
The Office of the Dean of Student Affairs provides representation
to the University about ways of enhancing the quality of students life;
furthermore, the office maintains cordial relations among the various student
groups and the student body as a whole, so that students will obtain maximum
benefit from their University experience.
I
would urge you to take note of the following Regulations for Junior Members and
the requirements for registration of societies and clubs. Enjoy your stay on
campus.
REGULATIONS
FOR JUNIOR MEMBERS
1.
The term "Junior Member" means a person in statu pupillari enrolled for the time being in the University of
Ghana whether in a campus – based or distance education programme.
2.
Regulations affecting Junior Members shall be made from time to time by the
Academic Board in accordance with the University of Ghana Act, 2010 (Act 806)
(“the Act”) and the Statutes of the
University of Ghana, 2011 (“the Statutes”) . In addition to these
Regulations, each Hall, College, Faculty, Department, Institute, School,
Centre, the Library, the Hospital or any other unit of the university may issue
its own rules governing the conduct of Junior Members within its precincts,
provided that such regulations are not inconsistent with the general
regulations made by the Academic Board. Such regulations must be tabled before
the Academic Board.
3.
Ignorance of Regulations or of any Public
Notice shall not be accepted as an excuse for breach. Accordingly, every
student on enrolment shall be required to obtain a copy of such University,
Hall and other regulations relating to his condition and which are for the time
being in force.
4. Junior Members shall
conduct themselves in a quiet and orderly manner and shall pursue their studies
with all diligence; they shall observe the Statutes, regulations and orders
made from time to time by the appropriate authorities.
5. The officers of the University who have a
special responsibility, under the Vice- Chancellor, for the discipline of
Junior Members are the Dean of Student Affairs, Heads of Halls, Senior Tutors
and Tutors and such officers may be appointed from time to time. It shall be an
offence to disobey these officers in the discharge of their University duties.
REQUIREMENTS
FOR REGISTRATION OF SOCIETIES AND CLUBS
1. Constitution
2. Application
Letter.
3. Fifteen
(15) signed up members.
4.
A letter from patron, specifically
a senior member of the University.
REQUIREMENTS
FOR RE - REGISTRATION OF SOCIETIES AND CLUBS
1. Name of Association
2. Previous name (if any)
3.
Number of members.
4. Programmes held for previous year
(2010/2011)
STUDENT
GOVERNANCE
1. The University shall have a Students' Representative
Council.
2.
The Students’ Representative Council is responsible for representing students duly
admitted and registered to study at the University.
3.
The constitution and other governing instruments of the Students’ Representative
Council shall;
(a) Be drawn up by the students
subject to the
approval of the Academic Board, and
(b Conform to the Act, the Statutes
of the University and any other rules, regulations, directives and edicts duly
issued by the University and are void otherwise.
4.
The Statutes of the University may grant the Student’s Representative Council
representation on appropriate bodies and organs of the University.
Change of Name:
As an
institutional policy, the University does not accept requests to change or
amend names or other records of students.
Imposition of Fines:
A
fine may be imposed by the Dean of Student Affairs, Master of the Hall or by
the Hall Tutor upon any Junior Member who has in the judgment of the said Dean,
Master or Tutor infringed any of the published Regulations of the University or
rules of any Hall, University Department, Institute, School, Library or any
other unit of the University.
Processions and Demonstrations:
1. Any
student or students wishing to organize a procession/demonstration in the
University shall notify the Dean of Student Affairs in writing with a copy to
the Registrar at least three days before the procession/demonstration is due to
take place.
2. The notification shall state the purpose of the
procession/demonstration and the name(s) of the organiser(s).
3. Students may not
demonstrate or go on procession in or
outside campus without the prior written approval of the Dean of Student
Affairs.
4. The Dean of Student Affairs may prescribe
special conditions, limitations or restrictions as may be considered appropriate
in the circumstances.
5. The procession/demonstration will follow an
approved route and keep as close as possible to the right side of the road in order
to ensure free
passage of traffic.
6. No procession/demonstration shall be held between
the hours of 6.00 pm and 6.00 am.
7. During the procession/demonstration, nothing
shall be done or said that may occasion violence or cause a breach of the
peace.
8. If any acts of violence and/or breach of
University, Hall or other regulations occur during a procession /demonstration
or other mass action, the perpetrators as well as the organizer(s) shall be
held jointly and severally responsible.
9. The fact that a procession/demonstration is
not prohibited in no way implies that the University has either approved of or
is in sympathy with its objectives.
10. For
processions/demonstrations outside the University, the organizer(s) should, in
addition to the foregoing , notify the Police and follow other requirements
under the Public Order Act, 1994 (Act 491).
Publications:
1. The Vice-Chancellor will be informed of
any intention to produce a student publication within the University and his
approval in writing shall be obtained for such a publication.
2. A copy of each issue will be lodged
with the Vice-Chancellor, Head of Hall and Dean of Student Affairs as
appropriate and the University Librarian on the day of publication.
3. Each issue shall state the name of the
Editor, the membership of the Editorial Board and the Publisher.
4.The members of the Editorial Board
will be held jointly responsible for the full contents of each issue of the
publication.
OFFENCES
Academic Offences:
It
shall be an offence for a student knowingly:
(a) To forge or in any other way alter or falsify
any document or evidence required by the University, or to circulate or make
use of any such forged, altered or falsified document, whether the document or
record be in print or electronic form;
(b) To use
or possess an unauthorised aid or aids or obtain unauthorised assistance in any
academic examination or term test or in connection with any other form of
academic work;
(c) To impersonate another person, or to have
another person impersonate, at any academic examination or term test or in connection
with any other form of academic work;
(d) To submit, without the knowledge and approval
of the instructor to whom it is submitted, any academic work for which credit
has previously been obtained or is being sought in another course or programme
of study in the University or elsewhere;
e) To submit any academic work containing a
purported statement of fact or reference to a source which has been concocted;
(f) To engage in the sale of unpublished
academic lecture material, such as lecture notes, handouts, slides without
authority;
(g) To
gain access to or procure or cause such access to be gained to any office or
other facility of the University or University official for purposes of
depositing, altering or substituting examination material for the benefit of
the student or any other person;
(h) To steal a colleague’s assignment; or
(i) To steal a colleague’s answer script.
(j) To forge or in any other way alter or
falsify any academic record or
document, circulate or make use of any such forged, altered or
Falsified record, whether the record be in print or
electronic form; or
(k) To
engage in any form of academic cheating, dishonesty, misconduct, fraud or misrepresentation
not herein otherwise described, in order to obtain academic credit or other
academic advantage of any kind.
Non-Academic
Offences:
Without prejudice to the application of the
national laws by the University, no junior member of the University shall:
(a) Assault
another person or threaten any other person with assault whether sexual or
otherwise or commit a battery against another person;
(b) Cause
or threaten any other person with bodily harm, or cause any other to fear
bodily harm;
(c) Knowingly create a condition that
unnecessarily endangers the health or safety of other persons;
(d) Threaten any other person with damage to such person’s property, or knowingly
cause any other person to fear damage to her or his property;
(e)
Engage in a course of vexatious conduct
that is directed at one or more specific individuals, and- that is based on the
race, ancestry, place of birth, origin, colour, ethnic origin, citizenship,
sex, sexual orientation, creed, age, marital status, family status, disability,
receipt of public assistance or record of offences of that individual or those
individuals;
- that
is known to be unwelcome; and
- that exceeds the bounds of freedom of expression or academic freedom as these are
understood in University policies and
accepted practices, including but not restricted to those
explicitly adopted;
(f) Cause
by action, threat or otherwise, a disturbance that the member knows obstructs
any activity organised by the University or by any of its divisions, or the
right of other members to carry on their legitimate activities, to speak or to
associate with others. For example, peaceful picketing or other activity
outside a class or meeting that does not substantially interfere with the
communication inside, or impede access to the meeting, is an acceptable
expression of dissent.
(g) Deface the trees on campus with advertising
or other material or notices howsoever described.
(h) Indecently expose yourself in public.
Collection
of Money:
Permission to make general collections of
money other than for club subscriptions and cinema shows or parties must be
obtained from the Dean of Student Affairs/Senior Tutors of the Halls. Junior
Members are advised to ask to see the license or other valid authority of any
collector who comes from outside the University.
Sanctions:
One or more of
the following sanctions may be imposed by a Board upon the conviction of any
person:
(i) Disqualification from contesting
elections or removal from any office in the University.
(ii) A
monetary fine.
(iii) Expulsion
from the University.
(iv) An
oral or written reprimand;
(v) Denial
of privileges to use any facility of the University, including library and
computer facilities.
(vi) The
Vice-Chancellor shall have power to order that any sanction imposed by the
Board be recorded on the student’s academic record and transcript. The decision
of the Vice Chancellor shall be reported by the University in the University
bulletin and, where appropriate, in the national media.
SECURITY AND SAFETY
TIPS
ROOM SECURITY
·
Make sure your doors and windows are secured.
If the locks or doors are faulty, report immediately to the porter/ management.
·
Keep your door locked whether you are in the
room or leaving for a short period. After locking the door, try opening it to
see if it is properly locked.
·
Do not hold doorstep conservations with
unknown persons. If you are suspicious, keep the door locked and call the
Security.
·
Keep your mobile phones and laptops out of
sight when not in use.
·
Do not entertain strangers or visitors
in your rooms without knowing who they are.
·
If someone calls or knocks at your door,
always identify the person before opening the door.
For further
information contact:
deanofstudentaffairs.blogspot.com
